Have you found with yourself with no net connection when travelling, when you suddenly get the inspiration for a new idea. Now you can start writing all your ideas down in an email and the minute you’re back in connection you can email your workings directly into a notebook within a project. Each project has a unique email address for which you can email notebooks to. To see what this is go to notebooks page and of the left you will see, post a notebook via email. Click this to see the unique email address.
Notebooks will only be posted from people where the FROM address is the same as the person's TeamworkPM email address. If the email is sent from an address not registered in TeamworkPM, the notebooks will not be posted and the email will be deleted.
As with all our updates we are always happy to get your feedback on it.
Everybody hates when things go wrong - internet connections go down or in the middle of a long Notebook entry or you click the wrong button and the browser closes.
It's happened to us all at some time of our lives and when there is no draft version saved it can leave you feeling pretty miserable.
The Notebooks section in Teamwork always had a prompt if you tried to navigate away from the document you were writing but it didn't help if the power went, the machine restarted or your internet connection went down.
We've had quite a few requests for browser side saving of drafts and this month we dug in and implemented HTML5 storage on Chrome, Safari and Firefox (IE9 is supported if certain settings are enabled)
Now when you write a Notebook and something happens where you lose your Notebook content, when you get back a new button is shown in the editor toolbar if a draft was successfully saved.
Click the "Restore Draft" button and your content will be retrieved. Once your Notebook is successfully saved, the draft will be removed.
It’s a fantastic feeling to be able to announce this integration. We’ve been working on this feature for quite some time, refining the functionality and battling with Google’s Docs API.
We wanted the Teamwork Google Docs integration to be as smooth and flexible as our Dropbox integration. At times it felt like fitting a round peg in a square hole. Google Docs are not exactly files and they are not placed in folders as such but live in Collections.
We looked at many other cloud apps out there and how they handled Google Docs and we found them lacking. All these apps just gave a list of your Google Docs. No categorization, no folder structure and no way to allow editing of these documents without first sharing them with the user.
We knew we could do better, and we did!
Like Dropbox, Google Docs can be shared with multiple users. This allows us to link one main Google Doc account in to each Teamwork account to be used as the document repository. Individual users can then share their documents with this main account and the files magically show up in Teamwork.
For example:
Internally we created a new Google Docs account info@teamworkpm.net and linked that in to our Teamwork account. The rest of the team then shared out their own personal documents they want to share to info@teamworkpm.net and the files show up in Teamwork.
Hooking your Google Docs account into Teamwork is a very simple process. Click Settings in the top right of your Teamwork account, choose Site Settings and pick the Integrations tab.
From the "Integrations" tab you can connect your Teamwork account with Google Docs and allow access. Pick the top level folder to use within your TeamworkPM account and you're up and running!
I have also run through all these steps in the short video I have attached here so you can see exactly how to hook your Google Docs account up with Teamwork.
As you would have seen from the video, if you watched it ;-) was that you can also create Google Docs from within your TeamworkPM account. It's a great enhancement and something that was brought up a good few times by the users who took part in the beta test. So we took the feedback on board and Dan got to work building this in for the final release. We also added the ability to create "folders/collections"
The last really important thing to run through is the Access Control for a Google Doc. By default, linking a Google Doc in to Teamwork sets the access control on the document to be viewable by any person who has the link.
You can set this to one of 3 levels
Anybody with the link can view
Anybody with the link can view and edit
Do not modify the access control list - This means that you have to explicitly share the document with Google Account holders from inside Google Docs.
After I finished the video (typical ;-)) we made a slight change to highlight the Access Control settings more and make it more obvious to users.
As with all our new features, we really hope you like it. We enjoyed building it and we look forward to hearing your feedback.
When we started working on the Lockdown feature we often found that we also wanted to keep certain notebooks private - we'd use them for storing passwords and sharing sensitve data within a project. So we decided that Notebooks too should get the same Lockdown teatment.
Once that was decided we were able to bring the same new streamlined interface to Notebooks. As you can see from the screenshots - gone are the old tabs which hid important information. Instead, everything you need to see is visible at a glance.
Lockdown now enables you to pick exactly who will be able to view the notebook - previously you could only make it private within the owner company. Just think of the huge flexability this offers.
And finally, as with Lockdown on messages and files, once the notebook is published placing your mouse over the lock icon will show exactly who is allowed to view the notebook.
Just a short blog post to let you all know about a nice little update that has also been added to the notebooks section recently. This update now gives you the ability to move notebooks from one project into another.
It’s very easy to do. Just click into the notebook you wish to move. Click on the options button and you will notice the new “move notebook” option there.
Select this and then pick the name of the project you wish to move the notebook to.
